![]() ![]() Could you make your budgeting easier with technology?Īpps and other technology tools that help automate budgeting tasks don’t just make your job easier. That number should include money you spend up front that can’t be recouped along with any cancellation fees and refunds. Make sure you know exactly how much a cancellation will cost you. Know exactly when to pay things so they don’t rack up late fees.Īnd keep in mind the worst case scenario: if something could make you cancel the event for unforeseeable reasons. ![]() Pro tip: Build due dates into your event budget template. The worst thing that will happen is you’ll end up with a buffer in your bank. Whether it’s because you incur a fee for a late payment, or cleanup costs are higher than you thought, things go wrong.īecky Cross, Managing Director at Events Northern Ltd., suggests building in an extra 5-25% for surprise expenses. Are there unknown variables to work into your event budget template ?Īlways have a contingency plan for the unexpected. If there’s money in the budget from your last event that wasn’t spent, consider if you want to include it in this event’s funding. Pro tip: Input estimates and go back and tweak them when the numbers solidify. But you should have realistic targets and a plan for how to get there. For instance, you don’t know for sure how many tickets you’ll sell. Some of these sources of income will vary. ![]() Depending on the type of event, this might include revenue from tickets, sponsors, vendors, or donations. In addition to knowing what you’ll spend, your event budget includes what you’ll make. 4 Reasons You’ve Outgrown Your Event Registrations Spreadsheet.How to Make an Event Program Quickly (Free Template).Event Budgeting: How To Master Your Event Budget.Use This Event Budget Template To Keep Your Event on Track.You can always go back and update your numbers later. But you don’t necessarily have to have a final price to pencil a figure into your budget. The better your research, the more these two columns will match. Typical budgets have two columns for cost: Some budgets can’t budge others have a little wiggle room. You may be sourcing them from different vendors. Don’t be tempted to lump things like “food and alcohol” together. ![]() Pro tip: Be as specific as you can with line items on a budget. Never accept a price at face value always negotiate. Some vendors are open to negotiation if they know you could book elsewhere for less. What line items do you need under each category?įor instance, under Venue, you might have things like:Īlways be sure to get multiple quotes from venues, even if you’re partial to a particular one. Walk yourself through the lifecycle of your event. Whether you’re budgeting a brand new event or one you’ve been running for years, you should have a baseline for what you need to spend money on. Once you have your overarching categories defined, you can start to drill down and fill in the costs. Pro tip: Use different colors to shade your spreadsheet so you can see at a glance which line items belong in which categories. For instance, you might include things like:Ī budget for an industry conference might have a lot of line items under “technology” and “programming.” A budget for a fundraiser might be more heavily weighted toward “marketing” items. When you’re creating your event budget template, break out your major spending categories. Defining the focus areas of your event will help you prioritize your spending and invest in the stuff that really matters. The first step to creating your own event budget template is to specify the needs of the event you’re organizing. ![]()
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